How does the client's budget range work?

When a client submits a request, they're asked to enter a budget range — but it's important to understand what that number actually means, and what it doesn't.

The budget is a starting reference, not a fixed price

The budget a client enters is not a final price they're locking you into. We ask for it simply because, without any price reference, it would be very hard for a client to know what kind of experience to expect — and it helps us route the request toward chefs who are a good fit.

What the client is told

Clients see clear guidance when submitting a request:

• The price includes groceries and service.
• Extras like wine pairings, premium ingredients, travel, or additional staff are proposed separately by the chef, as part of a bespoke quote.

What this means for your proposal

The final price is always in your hands, not the client's. Use the budget as a starting reference, then build your actual proposal based on:

• The menu requested
• The number of guests
• Travel distance and cost
• Ingredients (especially any premium or specific requests)
• Staffing, timing, and complexity of the event

Don't forget to price in your travel costs

If a request doesn't include enough detail about the location, ask the client exactly where the event will take place before sending your proposal — that way you can calculate your travel costs correctly and include them from the start, rather than needing to justify them later.

Why this approach exists

Letting the client set a fixed price upfront would create unrealistic expectations and put chefs in the position of having to defend costs that are simply part of doing the job — travel, prep time, sourcing. That's exactly why the budget is only a reference point: you always decide the real, final price based on what the service actually requires.

💡 If a request's budget looks low for what's being asked, that's completely normal — reply with your real price and a short explanation of what's included. Many clients adjust once they understand what goes into the service.

Updated on: 17/08/2026