How do I send or update a proposal?

Whether you're sending your first proposal or adjusting one after chatting with a client, here's how it works.

Steps

1. Open the request or chat with your client.
2. Tap Update Quote.
3. Add all the items. This is where you add all your expenses — include transportation costs and any other relevant expenses. For each item, click Add item.
4. When you add an item, define the name, set the price per person, quantity, and VAT. VAT is included by default but can be adjusted if needed.
5. After adding all the item details, click in Save

1. After adding all the items, check the details — menu, pricing, guest count, and any extras — and make any changes needed.
2. Click Send proposal.

Once you send it, the client will automatically receive a payment link reflecting the proposal. There's nothing else you need to do — no separate step to notify them. Once they pay, you'll see your reservation marked as paid.

Why the client's total is never exactly your menu price

A small additional fee is added by Stripe on the client's side — so the amount the client pays will never be exactly equal to the menu you propose. Your payout, however, works differently: it will always equal the menu you created, minus commission — regardless of the small extra fee the client was charged. In other words, the difference is absorbed on the client's side, never yours.

💡 You can update your proposal as many times as needed while you and the client are still discussing details — just remember, once they pay, that version becomes the confirmed booking. See How do I calculate the price for my proposal? if you want a refresher on pricing it correctly the first time.

Before vs. after payment

• Before payment: you can freely update the proposal if the client hasn't paid yet.
• After the client has paid: to modify a confirmed booking, please contact Support.

Updated on: 03/09/2026